Election Process - Key Dates
July 24 - August 14, 2019
Open period of nomination
All Nominated candidates must be financial members by July, 31 2019
Nominated Candidates will be announced on Wednesday, August 14, 2019
Saturday, August 24, 2019
General Body Meeting & Candidate Forum
(Candidate Presentation and Q & A)
Pepperdine LA Campus
August 26, 2019 - September 13, 2019
Candidate profiles presented, Election Voting Period Opens (Online)
All votes must be submitted via online survey
All voters must be financial members by August 15, 2019
September 19, 2019
Vote Tabulation Completed and Secretary Certification
October 1, 2019
Public announcement of newly elected Officers
LABMBA Office Job Descriptions
Executive Officer Leadership Expectations:
• Scheduled team meetings with direct reports on a minimum bi-weekly basis.
• Frequents communication with direct reports and response within 24 to 48 hours; if an officer will be inaccessible to his/her team for an established amount of time, the officer must notify the team and provide a communication/process plan as needed.
• Participation in all weekly executive calls; notification to board president within 24 hours prior if any executive meetings will be missed; if an officer will be inaccessible to the executive team for an established amount of time, the officer most notify the board president and provide a communication or process plan as needed; absences void of communication and void of approval, exceeding 3, will result in an executive team performance review.
• Board meeting communication shall follow established process; it is the responsibility of the executive officers to support the president in board meetings, adhering to time agreed upon floor time frame and respectful conduct.
The President shall be the chief executive Officer of the Corporation, shall preside at all meetings of the corporation, and shall be an ex-officio member of all committees with the exception of the Election Committee. The President is charged with the overall administration of the Corporation and charged with maintaining positive image of the Corporation. Subject to the majority vote of the Board, the President shall appoint the Directors) of all the standing and special committees.
Job Description - President
• Provide leadership and direction for the chapter;
• Director Chapter Executive Committee meetings;
• Presiding at all General Membership meetings, CEC meetings, and Special Call meetings;
• Acting as official spokesperson for the Los Angeles Chapter and is charged with the overall administration of the Corporation and charged with maintaining a positive image of the Corporation
• Lead in the development of a local agenda and focus;
• Actively recruit members and their participation in chapter operations, program development and other related activities;
• Leading the chapter toward business and service excellence for our membership and partners;
• Leading the chapter in the development and maintenance of its strategic and operational plan;
• Ensuring that the CEC and membership is advised of initiatives, responsibilities, and/or deliverables as communicated from the National Association;
• Acting in a timely, collaborative, and responsive manner to the membership, CEC Officers, and partners;
• Represent the chapter at all internal and external functions, both locally and nationally;
• Corporate Fund Development, Grant Writing and Fundraising;
• Network with Corporate Partners and represent the chapter at community based activities;
• Serve as an ex-officio member of all committees, except the Elections Committee;
• Exercise general supervision of all the affairs of the chapter and shall see to the enforcement of the rules an regulation of the association and chapter;
• Ensure that the chapter meets all national reporting requirements and Chapter Funding policies.
• In collaboration with the Secretary, preparing and distributing agendas for all Executive Committee meetings
in advance and preparing general membership and special call meeting agendas upon request;
• The President is required to attend the majority of monthly Executive Committee and General meetings.
• Representing the Los Angeles Chapter before the National Office of this organization;
• Appointing replacement Officers or committee Director for those who are removed or resign from office, with the concurrence of a simple majority vote of the CEC;
• Calling special meetings.
• Creating ad-hoc committees for specific goals or missions.
• Casting a deciding vote in the event of a tie at Executive, General, or Special Called meetings.
• Signing check authorization requests before Treasurer releases funds.
Vice President - Administration
The Vice President - Administration shall be responsible for overseeing the implementation of the rules and Bylaws of the Corporation. The Vice President of Administration shall oversee the process of scheduling monthly meetings, securing meeting locations and mailing notices. The Vice President of Administration shall assist the President in the overall administration of the Corporation and, in the absence of the President, preside at the appropriate meetings. The Vice President of Administration will also assist the Vice President of Operations in training and development of the Executive Committee and other directed involvement with committee directors and their liaison Officers.
Job Description – Vice President Administration
• Preside at meetings National, Regional and local meetings in the absence of the President;
• Seek opportunities where the Los Angeles Chapter and its members can benefit from or assist students and/or community agencies.
• Assume the office of President if the president cannot complete his or her term and appointing any temporary CEC Officer replacements necessary pending CEC approval of majority vote until vacancy elections can be held as outlined in Article XI Section 11.8 of the LA Chapter Bylaws.
• Oversee implementation and revision of the Bylaws;
• Administration of Los Angeles Chapter rules, policies, and procedures.
• Signing check authorization requests in the absence of the President.
• Ensuring the effective operation and Ex-officio member of the Corporate Relations, Student Affairs and Scholarship, Communications, Economic Development committees and Leaders of Tomorrow Program or those committees assigned at the discretion of the President. Ensure the output of these committees is targeted towards achieving chapter strategic objectives.
• Responsible for the overall coordination of the Director of the subordinate committees of the position.
• In the absence of a reporting committee Director, prepare those committee reports in lieu of the committee Director.
• The VP - Administration is required to attend the majority of monthly Executive Committee and General meetings.
• Ensure that reporting committees adhere to established chapter policies and Bylaws;
• Assist chapter President in developing chapter operating budget.
Vice President, Operations
The Vice President - Operations shall be responsible for the continuous
development of long range strategy and business plans, serve in those functions prescribed by the President for the effective operation of the Corporation, support the Corporation through directed involvement with committee Directors, and act as a liaison with external organizations on coordinated efforts.
Job Description – VP Operations
• Preside at meetings in absence of the President and Vice-President of Administration.
• Attend National, Regional and local meetings and events in the absence of the President and VP Administration, Seek opportunities where the Los Angeles Chapter and its members can benefit from or assist companies.
• Ensure the effective operation and Ex-officio member of the Membership, Programs and Social-Cultural committees or those committees assigned at the discretion of the President. Ensure the output of these committees is targeted towards achieving chapter strategic objectives.
• Complete special projects as delegated by the President or the CEC.
• Sign check authorization requests in the absence of the president or VP of Administration before Treasurer releases funds.
• Responsible for the overall coordination of the Director of the subordinate committees of the position.
• The VP-Operations is required to attend the majority of monthly Executive Committee and General meetings.
• Preside at the appropriate meetings in the absence of the President and Vice President-Administration.
The Secretary shall conduct the official correspondence of the organization, keep a record of all the proceedings of the meetings of the membership and of the Executive Committee and maintain all other records pertaining to the organization. The Secretary shall receive all resignations and report them to the Executive Committee. The Secretary, at the request of the President shall be responsible for managing the post office box, regular distribution of the mail, not less than once per month; updating the Corporation's database monthly; manage and control the monthly CEC meeting notice mailing; and develop and maintain the membership annual chapter advisory for distribution no later than September 30th of each year.
Job Description – Secretary
• In the absence of the President and both Vice Presidents, the Secretary shall preside at the appropriate meetings.
• Recording the proceedings of all General Membership (as applicable), CEC, and Special Call
• Distribute copies of the CEC meetings minutes to its members prior to the next CEC meeting for review.
• Maintaining an accurate record of all attendance at CEC meetings.
• Safe guard legal documents, reports, and minutes.
• Make minutes readily available for review by any member in Good Standing.
• Relinquishing records to successor or President when office ends.
• Serve as member of at least one chapter committee.
• Obtain and maintain an electronic storage/access vehicle for chapter documents and collateral.
• Record and document activities related to running the organization, such as recording minutes of meetings, distributing minutes to attendees, board members and committee members;
• Correspondence with other chapters, or corporations at the request of the Officers;
• Keep historical record of what transpires at the meetings;
• Keep historical documents, such as by-laws, communications with the National Chapter, legal filings, etc.
• The Secretary is required to attend the majority of monthly Executive Committee and General meetings.
• Respond to written communications received by the chapter under the direction of the President.
The Treasurer shall keep the financial records of the Corporation and pay all expenses approved by the President or Board of Advisors. The Treasurer shall provide a report of the Corporation's financial position at each monthly Executive Committee meeting and provide an annual financial statement to the Corporation at the end of the fiscal year. The Treasurer shall be an ex-officio member of the Corporate Fund Development Committee and shall arrange for signatures and transfer of funds in the names of incoming Officers. The Chief Financial Officer shall
perform such duties as generally pertain to that office and as described in the Accounting and Operation Procedure Guide.
Job Description – Treasurer (see Chapter Financial Policies)
• The Treasurer shall have general supervision of the financial affairs of the Chapter, and shall have power to disburse such funds of the Chapter as shall be required in the conduct of its affairs and the carrying on of its activities.
• Perform all duties incident to that office and such other duties as may be assigned to that office by the President or Executive Committee;
• The Treasurer may sign any check, draft or other order of the Chapter for the payment of money.
• Provide reports to the Chapter Executive Committee on a monthly and annual basis.
• A copy of all reports by the Treasurer, when adopted by the Executive Committee, shall be forwarded to the National Office.
• Provide for custody and safekeeping of all securities of the Chapter;
• Maintain all financial records of the Chapter;
• Prepare and submit to the Executive Committee annually an operating budget for the ensuing year in collaboration with the Chapter Executive Committee members.
• Fulfill annually the required State and Federal filing requirements.
• The Treasurer is required to attend the majority of monthly Executive Committee and General meetings.
• The Treasurer (or Officer designee) shall be at all functions where funds are collected and/or disbursed.
• Preside at meetings in the absence of the President and the Vice-Presidents of Administration and Operations, and the Secretary.
• Maintain current and accurate records of the financial position of the Chapter by recording, classifying and summarizing all monetary transactions.
• Prepare detailed, written financial records and reports for all Los Angeles Chapter accounts to be presented at each CEC meeting.
• Submit all financial reports required by the National Association which include but are not limited to, quarterly and year-end reporting, after reviewing the reports with the Los Angeles Chapter President and any other person designated by the President or CEC.
• Update 501(c)(3) status, with the assistance of the President and submitting financial reports as needed by legal or governmental agencies.
• Prepare the initial budget each year, with the President’s assistance to present for discussion at the CEC strategy session and maintain records to track actual spending versus budget.
• Safeguard Los Angeles Chapter funds through the proper receipt and disbursement of funds in accordance with these Bylaws.
• Serving as an ex-officio member of the Corporate Partnership Committee.